WHO ARE WE:

We are a growing automation agency. We launch, manage and grow ecom businesses for 7,8 and 9 figure entrepreneurs. We are a mission driven company focused on helping at least 10,000 people to add a passive income stream to their lives.
You serve as an Executive Assistant in the Administrative Team reporting directly to the Founder. This means you are responsible for executing processes and will work on a one-to-one basis on a variety of tasks related to the Founder & CEOs working and personal life.

Because of your dependability, accountability & proximity to the Founder & CEO you are considered a key player of the Administrative Team and organization.
The team is fast paced and what’s most important is your speed of response, execution and your availability to accommodate the Founder & CEOs ever changing schedule. To be the best Executive Assistant at vtadsagency.com, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed. You will also need to be proactive in ensuring that the Founder & CEO is prepared for the day, week and month.

RESPONSIBILITIES:
Managing projects on behalf of the Founder/CEO to ensure the team is held accountable and KPIs are met.
Assist and communicate with executives in decision-making, program management, and initiative implementation.
Meeting Minutes on the Weekly Executive Meeting, Executive’s 1-1’s, and all Acquisition.com calls Executive hosts, as well as documenting project status from these meetings to hold attendees accountable.
Project Management of new Portfolio companies. Ensuring proper onboarding experience (given the involvement of the CEO/Founder) and ongoing communication, since we are a small team.
Each week, ensuring the Founders agenda is set. You will do this by taking all items/projects that are needed and prioritizing them, then blocking off times of the day for them to work on each. Your job is to ensure maximum productivity within their working hours.
Managing Asana board of activities.
Dealing with all incoming communication inquiries on behalf of the Founder and CEO, specifically email and inquiries on the website for speaking and events.
Assisting the Founder and/or the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out any and all paperwork to managing vendors and follow ups to launching a funnel.
Organizing travel and complicated itineraries and collaborating with the Administrative Team.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested
Organize events on the CEO’s behalf
Reminding the Executives of important tasks and due dates as well as decision to be made
To assist with any other tasks not directly in need of the Founder & CEO
Code Credit Card Transactions monthly on the Executive’s behalf
Re-search and purchase gifts for both business and personal occasions
Assist with personal tasks such as mail organization, vendor management, deliveries, and keeping the household full with basic groceries and meals if needed.


RESULTS:
Projects are managed on Founder & CEOs behalf in Asana in a transparent and organized manner
Portfolio companies have a five star experience when interacting with you and the company
Vital business and any/all personal appointments are set and pre scheduled as requested, keeping in mind distance, drive times and time between events to accommodate the Executive’s life.
Appropriate research is done on behalf of Executive’s to help direct focus involving new projects, ventures & anything else needing attention
All interactions are screened and handled appropriately, reaching out to the Senior Executive Assistant as needed for decision making.
Executive’s calendar is pre-planned each week or created/reviewed on that Monday of, so that the Executive’s are maximally effective to move the business forward.
The Founder/CEOs household is clean, organized, and fully stocked.
Asana board is updated at minimum EOD each day
All inquiries on Website/Email are answered by EOD each day.
Meets with the Leadership team as requested to debrief on that day's Agenda.


REQUIREMENTS:
Works well under tight deadlines and pressing situations
Ability to adapt to a fast growing company
Proven success with project management
HIGH managerial skills
Ability to design organizational systems on behalf of Administrative Team
HIGH communication skills
Ability to learn software quickly
Efficient with email, phone, scheduling, etc..
Able to consistently maintain a positive attitude and reflect the demeanor of CEO


Preference for those who have experience in
Amazon FBA wholesale business
Shopify / Dropshipping business
Warehouse operations for e-commerce

CORE VALUES:
Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business.

Competitive Greatness
Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns.

Sincere Candor
Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally.

Unimpeachable Character
Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

THIS IS ON SITE JOB BASED IN MIAMI, FLORIDA

PLEASE APPLY HERE
https://apply.workable.com/vt-agency/j/38B0BBD6C4/
Reference : Executive Assistant jobs

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